Invoicing, Sales Administration and Order ProcessingInvoicing, Sales Administration and Order Processing

  • Working out quotations and, after receipt of order, automatic generation of “construction site” record for invoicing and weighing data processing. Price conditions are copied from the quotation.
  • Registration of master data for customers, transport agent, construction sites, products, special conditions, places, potential customers, and continuous data exchange with the programme GYRO-DATA (if LAN available).
  • Transfer of delivery notes from weighing data programme GYRO-DATA including new master data. Possibility of entering new master data in the GYRO-DATA programme can be authorised.
  • Collective invoicing is possible as, for example, all construction sites of one customer on one invoice. Freight and products can be invoiced together or separately.
  • Up to 99 price groups per product possible.
  • Differentiation between up to 9 freight tariffs in one distance/price table showing prices for customers (invoice) and transport agent (credit note).
  • Special pricing policy possible for transport fees via freight tariff table, or places (freight zones) or construction-site related prices according to settings in customer or construction site record.
  • Transport costs and product prices may be fixed in relation to products (and related to supplying plant).
  • Discount allowance on products only or on total amount. Discount terms settable individually for each customer or generally. Individual products may be excluded from discounts.
  • Invoicing of freight with printouts of freight lists and credit notes for transport agent.
  • Transfer of invoicing data to accounts department and programmes (e.g. DATEV, KHK; etc.).
  • Allowance of bonuses and credit notes based on invoice amounts or per centages of corresponding delivery notes.
  • Cancellation of invoices with possibility of recalling delivery note, or repetition of invoice print-out (e.g. after paper jam in printer).
  • Complex statistics on monthly or yearly basis and special statistics over any periods. Comparisons with previous years are also possible.
  • Free design of invoice form.
  • Easy transmission of master data to MS ACCESS, EXCEL or WORD.
  • Direct debiting of invoices via DTA.
WÖHWA covers the complete process from loadout to invoicing including weighing data processing and loadout programmes. For later expansions (e.g. upgrade to automatic loadout/weighing) completely organised solutions can be implemented. Interface problems between different manufacturers can thus be eliminated.

The invoicing programme can be used for small plants as well as for “Central Invoicing” covering several supply plants. WÖHWA offers the possibility to individually adapt the data exchange between invoicing and weighing data processing to customer requirements.

This allows introduction of the invoicing programme into a company without causing cost increases or changes of truck scale procedures.

The interface to the accounts department can be done in many ways, or the invoicing programme can be adapted. Introducing the invoicing programme usually means that existing accounting programmes can still be used. The WÖHWA hotline is available to our customers without charges independent from the date of your programme purchase. No cost-intensive maintenance contracts must be concluded.

The invoicing programme allows you to work out quotations on the basis of customer conditions. The quotations can be monitored and in case of an order the “construction site” record is automatically generated. Pricing policy is specially adapted to the bulk materials industry and ranges from the use of price lists to special prices related to delivery notes. Thus all customary price arrangements can be be covered, which forms the basis for complex statistics and making important decisions.

Different kinds of credit notes that can also be quantity-related, can be generated with the programme. In small plants, the invoicing programme is operated by the weighing system operator so that a minimum of personnel covers all aspects from processing to invoicing. WÖHWA offers the ideal solution, whether required for the administration of several plants or for the individual single-user work station at the truck scale, always optimally adapted to the individual requirements.

If necessary, the invoicing programme may be adapted to allow direct access to the recipe composition.

WÖHWA systems are designed on a modular basis relying on commercially available PCs to limit the costs for hardware. Expensive and maintenance-intensive server solutions are not required.

This is also the basis for far-reaching automatisation.

WÖHWA covers the complete process from loadout to invoicing including weighing data processing and loadout programmes. For later expansions (e.g. upgrade to automatic loadout/weighing) completely organised solutions can be implemented. Interface problems between different manufacturers can thus be eliminated.

The invoicing programme can be used for small plants as well as for “Central Invoicing” covering several supply plants. WÖHWA offers the possibility to individually adapt the data exchange between invoicing and weighing data processing to customer requirements. This allows introduction of the invoicing programme into a company without causing cost increases or changes of truck scale procedures.

The interface to the accounts department can be done in many ways, or the invoicing programme can be adapted. Introducing the invoicing programme usually means that existing accounting programmes can still be used. The WÖHWA hotline is available to our customers without charges independent from the date of your programme purchase. No cost-intensive maintenance contracts must be concluded.

The invoicing programme allows you to work out quotations on the basis of customer conditions. The quotations can be monitored and in case of an order the “construction site” record is automatically generated. Pricing policy is specially adapted to the bulk materials industry and ranges from the use of price lists to special prices related to delivery notes. Thus all customary price arrangements can be be covered, which forms the basis for complex statistics and making important decisions.

Different kinds of credit notes that can also be quantity-related, can be generated with the programme. In small plants, the invoicing programme is operated by the weighing system operator so that a minimum of personnel covers all aspects from processing to invoicing. WÖHWA offers the ideal solution, whether required for the administration of several plants or for the individual single-user work station at the truck scale, always optimally adapted to the individual requirements. If necessary, the invoicing programme may be adapted to allow direct access to the recipe composition.

WÖHWA systems are designed on a modular basis relying on commercially available PCs to limit the costs for hardware. Expensive and maintenance-intensive server solutions are not required. This is also the basis for far-reaching automatisation.

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